The Intern Global Facilities Management & Administration based in Malaysia will assist in supporting day-to-day operational tasks, including administrative activities, office management, and coordination with key departments. This role offers an opportunity to gain hands-on experience in managing operational workflows while contributing to ADLs efficiency and smooth functioning across its global operations.

Responsibilities:

Operational Support and Coordination

Assist with the coordination of day-to-day administrative tasks to support the smooth functioning of the country office.
Schedule meetings, arrange travel, and manage office logistics, ensuring efficient time and resource management.
Collaborate with the central IT department to allocate and manage IT equipment for new employees.

Administrative Tasks and Documentation

Maintain office supplies and ensure proper functioning of office equipment.
Prepare, update, and organize operational documents, reports, and records.
Assist with the onboarding process of new employees, ensuring a smooth integration into ADLs operations.

Event Support and Facilities Management

Coordinate venue and logistical support for internal events, meetings, and trainings.
Ensure that all operational service levels (SLAs) are met, contributing to cost-effective and efficient operations.

Project and Process Improvement

Provide support in preparing business cases and purchase requisitions in the Coupa system.
Contribute to the analysis of operational efficiency and cost reduction initiatives in the country offices.
Collaborate with the Senior Executive and operations team to implement process improvements.

Cross-Departmental Collaboration

Work closely with various departments, including IT, Human Resources, and Operations, to ensure cohesive workflow and timely delivery of tasks.

Education and Experience

Currently pursuing or recently completed a Diploma or bachelor's degree in business administration, Operations Management, or a related field.
Prior internship or part-time work experience in office management or administrative roles is an advantage but not mandatory.

Knowledge

Basic understanding of office management, administrative processes, and operational support functions.
Knowledge of MS Office tools (Word, Excel, PowerPoint) and email communication platforms.

Skills

Strong organizational and time-management skills with the ability to multitask and prioritize effectively.
Excellent written and verbal communication skills, with proficiency in English.
Strong attention to detail and problem-solving abilities.

Abilities

Ability to work independently and as part of a team in a fast-paced environment.
Capable of learning new systems and processes quickly, with a proactive approach to completing tasks.
Adept at handling sensitive information with discretion and professionalism.

Attitudes

Enthusiastic and motivated to learn about operations and administrative functions in a dynamic workplace.
Customer-focused with a positive, can-do attitude and a commitment to delivering high-quality work.
Collaborative and team-oriented, with a strong desire to contribute to the success of the Global Operations team.

Axiata Digital Labs

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Intern - Global Facilities Management & Administration